Occupancy Planner
Job Summary:
As an Occupancy Planner, you'll play a key role in shaping the employee workplace experience by managing space assignments and occupancy data for our business unit. You'll directly support all occupancy planning activities; relocations, seat assignments, onboarding, reporting for the U.S., (3,500 seats) and own the integrity of global occupancy data (~1,500 seats) across multiple regions.
The Occupancy Planner will work cross-functionally to develop space plans, coordinate moves, and ensure efficient use of real estate—while delivering a seamless experience for stakeholders.
Key Responsibilities:
- Develop and maintain long-term space plans in collaboration with internal stakeholders.
- Create and present blocking and stacking plans for leadership review and approval.
- Partner closely with Facilities Business Managers (FBMs) and Facilities Coordinators to maintain accurate space and occupancy databases and seating charts.
- Coordinate with the Resource Management team to monitor updates, organizational changes, and occupancy shifts.
- Lead and manage all relocation projects, coordinating efforts across Move Teams, IT, and FBMs.
- Act as the primary liaison between Real Estate and Facilities, ensuring alignment and communication across teams.
- Develop and distribute clear, timely relocation communications to affected teams and individuals. Oversee relocation coordinator activities, ensuring move plans are well executed and minimally disruptive.
- Manage all on-the-ground logistics for move days, including coordination with FBMs, IT, and Move vendors.
- Maintain seat management databases and support ongoing capacity and occupancy tracking on a monthly basis.
- Own occupancy data for global offices, working closely with regional teams to standardize input and reporting processes.
- Monitor headcount changes and help forecast future seat needs across regions.
- Ensure consistency in data entry, naming conventions, and reporting across time zones and office types.
- Support global portfolio dashboards, headcount models, and vacancy/utilization reports for leadership.
Key Qualifications:
- 5–7 years of experience in corporate environments, with a focus on space or occupancy planning
- Exceptional written and verbal communication skills; clear, direct, and persuasive communicator
- Strong skills in Excel and Numbers (pivot tables, lookups). Proficient in Keynote to produce test fits and blocking plans
- Familiarity with IWMS/CAFM systems and AutoCAD or floor plan editing tools.
- High attention to detail, excellent organizational skills, and comfort working with data.
Education:
- Bachelor’s degree or equivalent
