This is a contract opportunity. You will be employed by Magnit to work on assignment with GuideWell. 

ROLE DESCRIPTION

Join our dynamic team as an appointment coordinator to help us create a positive, welcoming experience for callers looking to meet with a trusted advisor. Our team consists of sales agents, customer service advocates and clinicians who are ready to educate and assist Florida Blue members and the community. We are no longer just about health insurance – we are about looking out for your well-being and providing a new, more personal approach to healthcare. Our innovative centers are a place where consumers come to get answers to their healthcare questions and embark on their wellness journey. Success in this role requires the ability to adapt to changing business needs and communicate well with consumers and team in a fast-paced environment during peak operating months.

• Engage with callers and ask questions to understand the reason for their call.
• Determine the needs of the caller and what team (sales, service, care) they need to speak with to meet needs.
• Use technology such as a computer, lap top and iPad to document and track calls and outcomes tools.
• Use a variety of computer programs such as Microsoft Lync, word, excel, outlook (email), WebTop (internet based) tools.
• Documentation of number of calls, reasons for calling, personal information and outcomes, to name a few, are key performance indicators which require proficient computer skills and attention to detail.
• Use communication skills to explain time frames or next steps to callers.
• Answer incoming telephone calls, type email messages for agents, check voicemail 3x per day (or more depending on volume), distribute messages.
• Schedule appointments, call to confirm appointments day prior and ensure all known center visitor appointments are organized with proper agent staffing (work with supervisor).
• Schedule appointments for visitors who are on the phone. All scheduling is done using internet/web tool and MS Office. Schedule appointments to maximize the number of customers seen.
• The Appointment Coordinator creates the first impression for callers calling the center and inputs data into our systems which the team relies on to make informed business decisions. The Appointment Coordinator owns the caller experience and documentation of calls.

REQUIREMENTS

Competencies:

• Build brand rapport and relationships. Develop and maintain collaborative working relationships with team and consumers through mutual respect, trust, understanding and tact, with a focus on healthy conflict resolution
• Customer Focus. Committed to providing an exceptional customer experience for callers and acting with their interests in mind by understanding their needs, creating positive defining moments and leveraging resources to deliver on promises and commitments.
• Displaying Technical Expertise. Effectively applies specialized knowledge, skills and abilities.
• Team work and collaboration. Selflessly supports and contributes to center team and consumers.

Skills:

• Written and verbal communication skills
• Organization and attention to detail
• Proficient with computers, electronics, MS office (Word, Outlook/Email, Instant Messenger)
• WebTop tools
• Keyboarding
• Customer service

Job Requirements:

• Prior customer service experience working in a fast-paced environment with telephonic contact with consumers.

      o Examples: consumers, customers, patients, buyers or attendees.

      o Example industries: banking, insurance, hospitality, retail, healthcare, event planning.

• Must be technologically savvy. Able to use an iPad, laptop, computer and be proficient with MS office, navigating the internet and keyboarding (type).
• Experience managing schedules and calendars.
• Experience working with the general public including seniors/older adults.

Required Experience:

0-2 years of Professional experience preferably within Coordinator role

Required Education:

High school diploma or GED

GuideWell and its family of companies has partnered with Magnit as its Managed Service Provider (MSP) and Employer of Record (EOR) since 2018. In May of 2025, GuideWell joined Magnit Direct Source to implement the GuideWell Contractor Cohort. This program is designed to create, manage and curate a contractor talent pool for temporary contract opportunities with GuideWell. As a contractor working on temporary assignment with GuideWell, you'll be employed by Magnit. You'll have the opportunity to work on temporary projects at GuideWell companies that make a real difference in people's lives while enjoying the benefits of being part of the Magnit team.