Essential Duties and Responsibilities

• Support the VP's and Meeting Event Planners - printing name badges for participants (must know how to merget documents in order to print badges and labels)
• Must be able to reconcile the invoices from the Event Meeting and enter the expenses into RJ's expense system (Chrome River).  Some basic accounting and reconciliation will be required
• Basic phone skills – ability to answer basic questions, take messages, forward calls, respond to general client inquiries
• Opening Boxes and organize items/packing and mailing boxes for the events/organizing meeting and events storage room
• Manage the department's general email; respond / follow up on email correspondence in a timely manner
• Assisting meeting planners prep for conferences (projects, packing, shipping)
• This is a very busy position, this person will not just be sitting answering phones (see all duties outlined in this description)

Knowledge, Skills, and Abilities:

• Execute instructions and request clarification when necessary.
• Provide courteous, timely service when addressing client questions and concerns.
• Speak clearly and concisely.
• Convey information clearly and effectively through both formal and informal documents.
• Constructively work under stress and pressure when faced with high workloads and deadlines.
• Works cohesively and cooperates with others.
• Ability to work independently with minimal supervision.

Skills

• Must be extremely organized and focused
• Time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
• Intermediate skills with MS Office suite, especially Microsoft Excel - candidate must know how to merge 2 different reports within the tool
• Database Mgmt.
• Basic mathematical calculations
• Microsoft Outlook
• Must be able to lift and move boxes
• Experience with handling expenses, paying invoices, and reconciliations
• Phone skills- answering phone and transferring calls professionally
• Prior experience working with Event Planning Teams is a plus
• Minimum of High School Diploma or Equivalent

This is the pay range that Magnit reasonably expects to pay for this position: $18.06/hour - $24.08/hour

Benefits: Medical, Dental, Vision, 401K