The Production Operations Coordinator’s main role is to assist in managing various projects and operational needs for the Production Operations team. You will collaborate with the Production Operations Manager, and other production teams help achieve established targets and milestones. This position requires effective project and office management, strong scheduling abilities, and technical support for training room operations, including camera control and session recording.
We’re looking for clear communicators who are highly organized, proactive, and maintain a positive, team-oriented attitude.
Hours may fluctuate based on project needs.
Key Qualifications:
- 5+ years of experience in a producer or coordinator role at an agency, commercial production company, or in-house creative/marketing department
- Excellent multi-tasking skills with the ability to manage and organize high volumes of information
- Strong project coordination and scheduling experience
- Ability to work effectively in collaborative, fast-paced environments
- Skilled in liaising with managers, technicians, and producers
- Experience operating a camera control room and recording live training sessions
- Proficient in MS Office (Word, Excel) and Quip or similar productivity tools
- Fast learner with the ability to quickly absorb terminology, processes, and workflows
- Experience with office operations, vendor coordination, and facility management is a plus
Responsibilities:
- Support the Production Operations Manager in scheduling, prioritizing, and tracking internal technical assignments and project timelines
- Manage day-to-day office operations, including supply inventory, vendor communication, and workspace organization
- Organize and maintain meeting and training schedules, ensuring proper coordination of calendars, invites, and logistics
- Plan and execute team-wide meetings and training events, both on and off campus, including handling all logistics and technical setup
- Oversee and operate the training room, including:
- Managing room scheduling and access
- Setting up and maintaining technical equipment
- Operating camera systems and control room during training sessions
- Recording and archiving training sessions, ensuring high-quality video/audio output
- Providing technical support and troubleshooting as needed
- Maintain effective communication within the team, providing regular updates and ensuring alignment across departments
- Track and manage inventory across multiple production areas
- Prioritize and balance multiple concurrent projects, maintaining a strong attention to detail and delivering work on time
- Collaborate with internal leads to ensure successful project execution and support team objectives
- Perform other duties as assigned
Essential Requirements
- Must have a valid drivers license
- Must have access to reliable transport in the Bay Area to be able to respond to varied and changing production needs.
Education:
A Bachelor’s degree or meaningful experience is required.
