Executive Team Assistant

London based, 4 days a week in the office

6 month contract, temp to perm option.

Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world.

With a vision to be the world’s most trusted financial group, we put people first, listen to new ideas, and collaborate toward innovation, speed, and agility. At MUFG, you’ll have access to the tools, technologies, and opportunities to own your career while making a meaningful impact.

MUFG has a global network spanning 50+ markets, with over 2,000 offices worldwide, and over 360 years of history. We offer services across commercial banking, trust banking, securities, credit cards, consumer finance, asset management, and leasing, providing stability and expertise in a dynamic financial landscape.

This temporary assignment will be working at MUFG, and may involve working at an MUFG site, you will however be contracted through Magnit Global, a UK registered employment business with the company registration number 05537535.

Role Purpose

The Team Assistant will provide high-quality, proactive executive support to multiple Senior Directors and Managing Directors within the Senior Technology Leadership Team. Operating in a fast-paced environment, the role requires exceptional organisation, sound judgement, and the ability to manage competing priorities while supporting the division’s strategic objectives.

The business are keen for this role to transition into a permanent role for the right individual so motivations for prospective candidates must be aligned.

Key Responsibilities for Team Assistant:

• Provide proactive executive support to 3–4 senior technology leaders in a fast-paced, high-volume environment.
• Manage complex diaries, prioritising meetings, resolving conflicts, and ensuring senior leaders are fully prepared with all materials in advance.
• Coordinate domestic and international travel, including flights, hotels, ground transport, and visa arrangements, responding effectively to last-minute changes.
• Oversee expenses, travel approvals, and leave requests, ensuring accuracy, compliance, and timely processing.
• Coordinate meetings, events, and visitor logistics, acting as host where required and ensuring seamless delivery.
• Handle highly confidential and sensitive information with discretion and sound judgement.
• Draft clear, professional communications and support effective information flow across the senior leadership team.
• Support onboarding for senior hires and provide ad-hoc administrative support as required.

Skills & Experience for Team Assistant:

• Minimum of 3 years’ experience as a Team Assistant or Executive Assistant supporting multiple senior leaders.
• Proven experience working in a fast-paced corporate environment is essential
• Experience within Financial Services or a regulated environment highly advantageous
• Strong capability in diary management, travel coordination, and expense management.
• Experience interacting confidently and professionally with Senior Management.
• Strong IT skills with advanced Microsoft Office capability.

Personal Attributes

• Excellent written and verbal communication skills; clear and concise communicator.
• Highly organised with strong multi-tasking and prioritisation skills.
• Results-driven with a strong sense of accountability and ownership.
• Proactive, motivated, and able to operate with urgency.
• Demonstrates sound judgement and strong decision-making ability.
• Structured, detail-oriented, and calm under pressure.
• Strong interpersonal skills with a collaborative, “can-do” attitude.

MUFG is committed to diversity and inclusion, valuing all employees and opposing discrimination based on age, gender, sexual orientation, disability, race, religion, or any other protected characteristic. Recruitment decisions are made fairly, focusing on the right skills for the role.

This temporary assignment will be working at MUFG, and may involve working at an MUFG site, you will however be contracted through Magnit Global, a UK registered employment business with the company registration number 05537535.

Magnit Global is a leading, global professional services and technology company. We have been a leader in contingent workforce management since 1991 and work with leading Fortune 500 companies and other large organizations across numerous verticals including consumer electronics, research and development, pharmaceuticals, health services, and many more. To do our best work we need different viewpoints. Therefore, we celebrate diversity and embrace inclusion. As an equal opportunity employer, we are dedicated to building a team that represents a variety of backgrounds, perspectives, and skills. We strive to ensure that we maintain a positive and enriching work environment for all.