PLEASE NOTE: This is a temporary contractor assignment managed by Magnit.

About Pinterest:

Millions of people across the world come to Pinterest to find new ideas every day. It’s where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your contract assignment, you’ll be challenged to take on work that upholds this mission and pushes Pinterest forward.

As a key member of the Recruiting Coordination team, you will partner closely with Recruiters to efficiently schedule a high volume of interviews at multiple levels and deliver a consistently high-touch candidate experience through timely, clear, and personalized communication. You’ll skillfully manage complex calendars, support collaborative projects to enhance scheduling quality, and act as the primary contact for candidates, ensuring all details and data are accurately maintained across our scheduling and tracking systems. Additionally, you’ll coordinate onboarding activities for new team members, support internal and operational processes, and help expand our interview pool by tracking and scheduling shadow sessions with precision.

What you'll do:

• Partner closely with Recruiters to efficiently schedule a high volume of candidates from L13-L16 interviews. Skillfully manage complex calendars and navigate competing priorities to coordinate availability across multiple stakeholders.
• Serve as the primary point of contact for candidates, delivering timely, clear, and personal communication to ensure high-touch and supportive candidate experience with minimal updates.
• Collaborate with RC Manager and Operations on various projects, meetings, and procedures that improve scheduling quality and efficiency that helps improve the overall candidate experience.
• Communicates verbally to express ideas, request action, ask questions, and express points of view in a respectful and effective way.
• Coordinates and executes onboarding for new RC hires, including scheduling training and meet & greets, assisting with Admin onboarding, acting as an onboarding buddy, and supporting training on scheduling processes. All while effectively communicating the purpose and importance of these activities.
• Inputs and maintains accurate data across GoodTime, Zendesk, Greenhouse, and external tracking tools, ensuring proper administration such as filling out accurate interview details in templates, reschedule reasons, inputting criteria and appropriately using pending vs. active statuses into Zendesk tickets
• Use our scheduling tool, ticketing system, and applicant tracking system to keep organized and help keep our busy team on track
• Contribute to expanding our interview pool by adding employees to shadow interviews and ensure it is track in our scheduling tool

What Success Looks Like

• Communication: Communicates clearly, respectfully, and promptly with candidates, recruiters, and stakeholders to create a high-quality experience at every touchpoint
• Attention to Detail & Organization: Executes scheduling and coordination tasks with accuracy, maintains organized records, and proactively catches errors before they impact the candidate or team experience
• Adaptability: Thrives in a fast-paced environment and responds effectively to last-minute changes and evolving team needs
• Feedback Mindset: Seeks out and applies feedback to improve processes, candidate experience, and personal effectiveness
• Proactive Approach: Anticipates conflicts and challenges, raises issues early, and takes action to keep interviews and onboarding activities running smoothly
• Resourcefulness: Leverages tools, systems, AI, automation, and creative problem-solving to manage complex calendars, improve workflows, and track data accurately
• Strategic Partnership: Collaborates closely with Recruiting Operations, recruiters, and cross-functional partners to support hiring goals and backend operational needs
• Business Acumen: Understands how strong recruiting coordination and operational excellence support broader business outcomes and prioritizes work accordingly

What We’re Looking For

• 1+ years of experience in recruiting coordination, administrative support, or a similar role in a high-volume environment
• Strong knowledge of recruiting tools such as GoodTime, Zendesk, and Greenhouse (ATS)
• Proficiency in Google Workspace, including Google Calendar
• Strong problem-solving skills and sound judgment when applying existing processes and standard practices
• Highly process-oriented, organized, and detail-oriented
• Able to take initiative and confidently keep interview processes on track, including following up on feedback and nudging stakeholders as needed
• Adaptable and comfortable managing shifting priorities in a fast-paced environment
• Resourceful and proactive in identifying and resolving scheduling challenges
• Comfortable incorporating AI and automation tools into daily workflows to improve efficiency, reduce manual work, and enhance the candidate and recruiter experience
• Willingness to support Recruiting Operations with backend and administrative work, including process coordination, data accuracy, and operational tasks that enable smooth hiring workflows
• Passion for Pinterest

Benefits Offered: Medical, Dental, Vision, 401K

Magnit Global (the operator of this Talent Community) is a global leader of contingent talent services. Our success and our clients’ success are built on a foundation of service excellence. We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable law, including the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Unincorporated LA County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: client provided property, including hardware (both of which may include data) entrusted to you from theft, loss or damage; return all portable client computer hardware in your possession (including the data contained therein) upon completion of the assignment, and; maintain the confidentiality of client proprietary, confidential, or non-public information. In addition, job duties require access to secure and protected client information technology systems and related data security obligations.